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(Updated March 31, 2025)

 

Administrative Coordinator

We seek a talented and creative professional who shares a passion for our mission, dedication to equity and inclusion, and a commitment to creating new models to address civic engagement and the climate crisis. We are currently seeking a candidate to fill the position of Administrative Coordinator.

About Sustainable CT

Sustainable CT inspires, supports, and celebrates action by Connecticut towns and cities. From renewable energy to healthy local food systems, welcoming and creative public spaces, and diverse affordable housing options, we help build communities that improve the lives of all residents. Our major program areas include: direct support to towns on a comprehensive roadmap of sustainability actions; funding for community-led sustainability projects; and a certification program to recognize communities’ achievements.

Administrative Coordinator: Roles and Responsibilities

  • Accounting Support
    • Provide significant accounting support to the Executive Director, including, but not limited to:
      • Bill coding and credit card statement processing
      • Monthly review of accounts with Sustainable CT's external accounting firm
      • Assistance with monitoring program spending
      • Grant and contribution processing and record updating
      • Assistance with staff purchases and reimbursements
  • Technology and Vendor Support:
    • Oversee the maintenance and management of various databases (grants management, donor database, certification reviewer, etc.)
    • Manage Sustainable CT technology including hardware, software, and subscriptions. Manage updates and upgrades, and ensure data is backed up.
    • Keep abreast of new technologies that could enhance Sustainable CT's operations
    • Interface with key vendors and contractors, ensure invoices are accurate, on-time, and processed
    • Research purchasing options and new vendors, as needed
  • Development:
    • Support development staff with donor research, outreach, and acknolwedgement tracking
    • Support the Executive Director with grant management, ensuring timely submission of applications and reports, coordinating with staff to assemble the application materials, update and track progress using a grant management database, support grant planning and reporting
  • Other:
    • Coordinate with the Executive Director to ensure that Sustainable CT's organizational filings are up to date
    • Keep abreast of HR issues, requirements, and updates
    • Support Program Director for Sustainability Best Practices with action reviewer coordination processes
    • Lead the planning for annual events ceremonies, with an eye to the budget
    • Other tasks, as directed by the Executive Director

General Experience and Qualifications

  • Dedication to Sustainable CT’s mission, work, and team
  • Excellent communication skills, oral and written
  • Work style embraces: creativity, fun, flexibility, co-creation, eagerness to learn new things, comfort in taking risks, and trust
  • Ability to work independently and in a virtual work environment and collaborate closely with the team
  • Strong organizational and project management skills with a focus on detail and quality; proven ability to prioritize and successfully balance multiple deadlines
  • Experience in building relationships and partnerships with a diverse range of people and organizations
  • Dedication to equity and inclusion, lived or professional diversity experience
  • Eagerness to respond to changing program needs, innovate, and explore creative solutions  
  • Track record as a self-starter who is comfortable making your own schedule and creating structure around your day
  • Enjoys working with numbers and learning about new software
  • Proficiency with standard office technology and software (MS Office Suite, etc.)
  • Ability to have a regular presence at events throughout Connecticut
  • At least 5 years of work experience in office environments

Pay and Benefits

  • The salary for this position is $60,000
  • Benefits include: Healthcare reimbursement through an Individual Coverage Health Reimbursement Arrangement; employer-matched retirement plan, a generous PTO policy, nine paid holidays, and mileage reimbursement

How to Apply

Please submit the following to [email protected] before 9:00 am on May 5, 2025:

  • Written cover letter highlighting what makes you an ideal candidate
  • Resume
  • Three professional references (list name, email, and phone number for each)

Grant Funded

Sustainable CT is a 501c3 charitable organization that relies completely on grant funding. This employment opportunity is for a full-time, at-will position. All positions are dependent on the availability of continued grant funding.

Work Location

Sustainable CT operates as virtual organization, with in-person team gatherings and/or in-person meetings throughout Connecticut a few times each month. Candidates must be located in Connecticut. Candidates must have a professionally appropriate home office or other remote workspace and must be willing and able to travel independently throughout the state regularly (personal vehicle mileage and transit fares will be reimbursed).

Equal Opportunity

Sustainable CT, Inc. is an equal opportunity employer. Sustainable CT, Inc. will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, promotions, and other conditions of employment against any employee or job applicant on the basis of race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, veteran status, sexual orientation, genetic information, criminal record, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by Sustainable CT that such disability prevents performance of the work involved, in any manner prohibited by the laws of the United States or of the State of Connecticut.
 

Learn More About Sustainable CT

You may learn more about our organization and our staff by joining our zoom Coffee Hours at 10:00 am on the third Thursday of each month, or any Sustainable CT events. We urge candidates to read our newsletter, listen to our podcast, and review our thirteen action areas. You are also welcome to call anyone on our team to find out more about who we are.